Privacy Policy

We collect information you provide directly to us, as well as certain information automatically when you use our website.

Information You Provide

• Event registration: your name, email address, phone number, organization, and any details needed to process your registration for symposiums, galas, awards celebrations, and other HMF events.
• Membership: contact details, professional affiliation, and account information you provide when applying for or renewing membership.
• Donations and payments: billing name, contact information, and transaction details. Payment card information is processed by our third-party payment processors and is not stored on our servers.
• Newsletter and email signup: your name and email address when you subscribe to our mailing list or newsletters.
• Contact forms and correspondence: any information you include when you contact us with questions or requests.

Information Collected Automatically

• Device and usage data such as your IP address, browser type, pages viewed, and the dates and times of your visits.
• Cookies and similar technologies used to operate the site, remember your preferences, and understand how visitors use our pages.

We use the information we collect to:

• Process event registrations, memberships, and donations, and send related confirmations and receipts.
• Communicate with you about events, programs, membership, and organizational updates.
• Send newsletters and email communications you have requested (you may unsubscribe at any time).
• Respond to your inquiries and provide support.
• Operate, maintain, improve, and secure our website and services.
• Comply with legal obligations and protect the rights and safety of HMF, our members, and the public.

We do not sell or rent your personal information. We may share information only in the following circumstances:

• Service providers: with trusted third parties who perform services on our behalf, such as payment processors, event registration platforms, and email delivery providers, who are permitted to use your information only to provide those services.
• Legal requirements: when required by law, subpoena, or other legal process, or to protect the rights, property, or safety of HMF and others.
• With your consent: in any other case where you have given us permission to share your information.

Donations and payments are processed securely through reputable third-party payment processors. When you make a payment or donation, your card details are transmitted directly to the processor and are subject to their privacy and security practices. HMF receives confirmation of your transaction but does not store full payment card numbers.

Our website uses cookies and similar technologies to function properly, remember your preferences, and help us understand site usage. You can set your browser to refuse cookies or alert you when cookies are being sent; however, some parts of the site may not function properly without them.

We use reasonable administrative, technical, and physical safeguards designed to protect your personal information. However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

• Email preferences: you may unsubscribe from our newsletters and marketing emails at any time using the unsubscribe link in any message, or by contacting us.
• Access and updates: you may request to review, correct, or delete the personal information we hold about you by contacting us using the details below.
• Cookies: you can manage cookie preferences through your browser settings.

Our website and services are intended for a general and professional audience and are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information, please contact us so we can remove it.

Our website may contain links to third-party websites, including our partners, sponsors, and service providers. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. When we make changes, we will revise the "Effective Date" at the top of this page. We encourage you to review this policy periodically.